St. Mary Magdalene Anglican Church

Vancouver, B.C.

Phone: 604-877-1788

E-mail: office@stmarymags.ca


The Anglican Parish of St. Mary Magdalene

2950 Laurel Street at West 14th Avenue

Vancouver, BC, V5Z  3T3

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Diocese of New Westminster Anglican Church of Canada

Home Who We Are UAM What Is On Sermons Contact Us

Questionnaire and Application

for Re-opening a Parish Church to In-Person Gatherings


Please note, St. Mary Magdalene’s is seeking special permission on two particulars:


Item 9. Music.

We are seeking permission to have, instead of a soloist, a small ensemble of 3 women (a household group, the Martin Seedhouse women), sitting together as a household group, singing to the wall, well away from everyone else.


Item 16. In-Person Holy Eucharist.

Our priest, John Marsh, has compromised ability on his left side. This makes it impossible for him to distribute the consecrated host as mandated. We plan instead to have an experienced communion administrator sanitise their hands, mask, sanitise, and distribute the bread.

Please list the names of the “Responsible Persons” who have reviewed and approved your plan.

John Marsh, Rector

Sean Lynn, Rector’s Warden

Cheryl Parker, People’s Warden


Preparing the Church Building for Re-entry

1. What (specifics) will you do to prepare the church building for re-entry at Phase II and wider use at Phase III? Who will do this work?

Floors, kitchen counters, cupboards & appliances, windowsills, chairs, altar, piano, organ, credence table, lectern, microphone, sacristy counters and handles, and narthex table have all been thoroughly cleaned. Office surfaces, washrooms, light switches, elevator call buttons, doors and door handles are sanitised twice a day and floors are vacuumed and mopped twice a week as part of the cleaning protocol of the building we occupy.


The Rector’s Assistant will mail and email an orientation brochure beforehand outlining sanitising protocols, physical distancing requirements, and highlighting the Zoom attendance option, especially for vulnerable individuals, and exhorting anyone who is sick to STAY HOME.


We can thoroughly ventilate the sanctuary by opening the outside doors on opposite walls before and after worship, and during – weather permitting.


We have 3 hygiene stations with hand sanitiser, tissues and disposal in the sanctuary plus one in the narthex.

Sunday Worship

2. What is your Sunday worship plan?

Eucharist in-person and streamed on Zoom.


3. How many people can your worship space or the space(s) where you intend to hold worship accommodate while complying with the requirements set out in the Re-Opening Plan, in households sitting two metres apart in all directions? (Must be no more than 50, including clergy or laity serving).

23 to 25, depending on how many households.

The chairs will be spaced 2m apart (excepting household groups)


4. How will you undertake training with your Greeters and what will you train them to do?

Training by group email and one-on-one review at the beginning of shift.

Keeping their 2m distance,

- Welcome people

- offer hand sanitiser and a disposable mask

- explain physical distancing requirements, ‘no contact’ greetings’, washroom usage,

- point out offering plate location

Note: these points will also be covered in the bulletin and announced at the beginning of worship

- Facilitate seating (leave chairs near the door for latecomers etc.)

- Log who is present and contact info


5. What is your music plan for worship during Phases II and III?


Phase III – piano and organ. We are seeking permission to have, instead of a soloist, a small ensemble of 3 women (a household group, the Martin Seedhouse women), sitting together as a household group, singing to the wall, well away from everyone else.


6. How will you ensure cleanliness and sanitisation in regard to the following items and spaces?

a. Worship leaflets/bulletins

laser printed (heat), assembled and placed on fabric-covered chairs midweek with sanitised, gloved hands – virus viability is shorter on paper and fabric. Users place in recycle bins at the end of worship.

      No books are used

b. Physical items such as lectern, the altar, pews, pulpit, kneelers, communion rail.

They are covered in sarees. Covid-19 is not viable for a week on fabric or wood, but fabrics can also be washed if needed.

c. Bathrooms – our bathrooms are individual rooms, not stalls, so physical distancing and cleaning is easier

                        there are no bathroom counters, only sink and toilet – fewer surfaces

Signage for handwashing, sanitising

sanitised by user after each use (paper towels and spray cleaner provided)

Professionally sanitised after each event

d. Other common spaces or high-touch areas

High-touch areas sanitised after each event, common spaces cleaned and sanitised twice a week (see item 3)


7. How and who will you sanitise worship and other spaces between any worship services?

Only one Sunday service offered – space and accoutrements will be cleaned on Saturday and Sunday afternoons by the Verger.


Other Forms of Worship or Prayer


8. What other forms of worship or prayer do you intend to offer in Phase II and III (weekday in-person worship or online worship)? How will you provide for physical distancing in any in-person weekday worship?

Wednesday evening contemplative prayer, in-person, chairs 2m apart in a circle – we expect only 6 to 8 people


Office Building Use


9. What is your plan for those working in the Church Office during Phases II and III?

Staff will continue to work from home much of the time. We have separate workstations in separate rooms (one ‘household’ shares one office). For cleaning protocol see Item 3.

Office hours are by appointment.


10. What is your plan for meetings of Parish Council and other parish working groups during Phases II and III?

Phase III – hybrid in-person (2m distancing and sanitising) and Zoom


In-person Holy Eucharist


11. What is your plan for introducing and managing Holy Eucharist paying particular attention to sanitisation and physical distancing?

We will follow the requirements for the celebration of the Holy Eucharist outlined in the description of Phase III, but with one exception, with permission:

Our priest, John Marsh, has compromised ability on his left side. This makes it impossible for him to distribute the consecrated host as mandated. We plan instead to have an experienced communion administrator sanitise their hands, mask, sanitise, and distribute the bread.

● Spaces, vessels, and peoples’ hands will be sanitised before and after the Eucharist.

● Immediately prior to the beginning of the Eucharistic Prayer the celebrant will sanitise his hands.

● The celebrant will consecrate a priest’s host to consume and consecrate individual wafers for those receiving communion. The wafers (regular and gluten-free) will be covered and placed to the side of the altar during the consecration.

● After the breaking of the bread, the celebrant will consume the priest’s host and the consecrated wine.

The assistant will mask, sanitise their hands, and distribute the bread to those receiving; making sure not to touch the hands of those receiving the bread. Instead of gathering around the altar to receive, as is our custom, people will stay in place, 2m apart, and the bread will be offered to them by the priest’s assistant.

After all have received bread, the assistant will discard their mask in an appropriate receptacle and sanitize their hands again.


User Groups and Rentals


12. What is your plan in Phase III for re-opening the building to any user groups?

All user groups must book the space in advance to ensure physical distancing and necessary sanitising of the common space and bathrooms is provided. They must follow physical distancing/masking, hand hygiene and kitchen cleaning protocols and sign a declaration of compliance with safe procedures as required by the diocese.

13. What is your plan in Phase III for re-opening the building to rentals?

All renters will be requested to follow the same protocols as user groups, and they will need to sign a declaration of compliance with safe procedures as above. Orientation to sanitising protocols (ie: how to use the dish sanitiser) will be provided.


Formation, Fellowship and Pastoral Care


14. What is your plan for any in-person formation activities/offerings?

Bible and/or Book study can be hybrid of in-person (2m apart) and Zoom.


15. What is your plan for hosting in-person fellowship?

Coffee hour after church outside, weather permitting, seated 2m apart, otherwise in the sanctuary seated 2m apart, served by gloved host, dishes and cutlery sanitised.

Community lunch after church outside, weather permitting, seated 2m apart, 3 chairs per 6ft round table, otherwise in the sanctuary seated 2m apart, 3 chairs per 6ft round table, individual meals plated and served by gloved hosts.

 

16. How will you be handling any in-person pastoral care in Phase III?

Meet one-to-one in the lounge, seated 2m apart or more, hygiene station, space sanitised before and after.


Service and Outreach


17. What is your plan to support existing or re-open outreach programs in Phases II and III?

Our current outreach programs are a community garden and an interactive sign board, neither of which involve physical contact.


18. If someone who has attended in-person worship at your Parish contracts COVID-19, how will you communicate with your congregation and members who may have come into contact with that individual, while remembering privacy and pastoral care?

The wardens will contact everyone who attended on that day or days and alert them that a participant (who will not be named) in a service they attended has been diagnosed positive.


Covid-19 Safety Plan